Glossary

Workday Glossary

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Absence

An application linking you to common actions and views related to time off, including time off correction, leave of absence, view your time off, and time off balance.

Benefits

An application linking you to common actions and views related to benefits, including change benefits, beneficiaries, and dependents. View your benefit elections and current benefits cost.

Career

An application linking you to common actions and views related to your career, including refer candidates and view your certifications, education, languages, job history, and awards.

Payroll

Direct Deposit: A payment election. You can choose direct deposit as a payment type. If this is elected, any payment from the company will go directly to the bank account specified. You can set up your direct deposit to include several accounts and specify the percentage of payment that you would like to go into each account.
Pay Rate Type: Type of worker pay, such as a paid salary or a certain amount per unit of time. Example: Hourly or weekly.
Payment Elections: Designates the payment type (check or direct deposit), account information for direct deposits, payment order, and the distribution of balance for split payments. Controlled for each type of pay that you receive, such as regular payments and bonus payments.
Payslip: An online or printed summary of your gross-to-net earnings. Also referred to as a pay stub. Payslips can be found in the Pay application.
Period Schedule: When and how often to process payroll. Defines payment dates and forward accruals, using a Period Start Date, Period End Date, and Payroll Payment Date.
Subject Wages: All of your wages subject to a particular tax, including wages for exempt positions and those that exceed a wage cap.
Taxable Wages: All of your wages subject to a particular tax, excluding wages for exempt positions and those that exceed a wage cap.
Timesheets: Record work hours for submission, approval, and eventual payment through payroll, if enabled. (Often this is enabled via the Time Tracking application instead of Payroll.)
Withholding Elections: Income tax withheld from your salary based on a set of criteria. Includes federal, state, local elections, and tax allocations. From the Pay application, view withholding information on the State Elections tab to view or modify your federal elections.
Worker Eligibility: The conditions you must meet to be eligible to receive a particular earning or deduction.
Worker Tax Elections: Your marital status, number of elections, exemption status, and other information required for tax collections.

Time Tracking

Quick Add: A time-entry method that enables you to create a time block and copy it to multiple days in a week.
Time Entry Calendar: A set of self-service pages that workers use to enter, edit, and submit time, when using calendar-based time entry. When using high volume time entry, workers can view and submit time from the time entry calendar.
Time Entry Validation: Errors or warnings that prevent you from entering invalid time. Critical validations prevent you from submitting time. Warnings appear on the time entry calendar, but do not prevent you from submitting time.
Time Off: The rules that apply to a specific type of time off, including eligibility rules, whether adjustments are allowed, and limits that differ from the time off plan.
Time Type: The time you enter in your time entry calendar. Select the time type from a list of time off plans available to you such as maternity, vacation, etc.

Workday Student Glossary

Academic Foundation

Academic Appointment: Aspect added to an employee (ex. Faculty) denoting they are eligible to be associated with a course as an instructor or other teaching support role. Academic appointments are managed through the HCM module in Workday and added to the academic unit (i.e. Human Resources – not student).
Academic Standing/Academic Status: The state of a student’s progress toward graduation. The state of a student’s academic performance, which may result in temporary or permanent separation from the institution. Example: Good, Academic Probation, Scholastic Suspension, etc.
Academic Unit: A Workday organization type that represents a school, college, university, or other unit of your institution. These units can recruit prospective students, admit students, offer programs of study or courses, or administer financial aid. Academic units are also used with academic appointments in Workday.
Educational Credentials: Credentials a student at the institution receives upon completing a program of study, such as Associates degree, technical certificates, vocational certificates, and career certificates.
Educational Institutions: Institutions from which transcripts or transfer work are received or to which transcripts or transfer work are sent (i.e. other colleges, or high schools).
Program of Study: An educational objective, such as a history major, for which students can achieve a degree at your institution. Each program of study is specific to a level of an academic curricular division. Prospective students can indicate an educational interest during the recruitment process.
Program of Study Type: A classification, such as undergraduate, or non-credit, that you associate with a program of study to control the configuration options available to it. You can configure a program of study type to stand alone, grant credentials, or have specializations.
Program Focus: A specialization or focus for a program of study.

Finance & Financial Aid

Offer Letter: A letter that details federal, state, institutional, and private student financial aid. *Must be “offer” per DOE regulations.
Scheduled Award: The maximum grant amount a student is eligible to receive for the award year if they are enrolled full-time (as defined federally) for the full school year. This amount is calculated from the information the student and their family provided when filing a Free Application for Federal Student Aid (FAFSA).

Functional Areas

Academic Foundation: Set up, manage, and report on campus engagement, educational institutions, programs of study, goal reports, student tags, education tests, educational institution course catalogs, student history and match and merge.

Records & Advising

Class Level: Freshman, sophomore. The Level is usually determined by the number of credits completed, not by the number of years in attendance.
Course Transcripts: The transcript is a chronological order of a student’s academic history. It contains courses taken at other institutions, as well as current academic history at their home institution. The transcript academics are split by terms, and each term, in two sections. The top section contains courses taken or currently enrolled. The bottom section contains the current and cumulative hours or points and GPA.
HSE (High School Equivalency) (formerly GED): Refers to the tests of General Educational Development (GED), HiSET, and TASC, which provide an opportunity to earn a high school credential.
Transfer Credit: Credit taken at a collegiate institution that is transferable to another institution.

Recruiting & Admissions

Accepts/Admits: Students who have been fully admitted into the institution.
Dual Enrollment/Dual Credit: A program through which high school students may enroll in college courses while still enrolled in high school. Students are required to apply for admission to the college in order to participate.
Program of Study: An educational objective for which student can achieve a degree at your institution. Each program of study is specific to a level of an academic curricular division.